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Philadelphia Insurance Companies

E&S Filings Specialist at Philadelphia Insurance Companies

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Updated: February 21, 2018

Marketing Statement

Philadelphia Insurance Companies, a member of the Tokio Marine Group, designs, markets and underwrites commercial property/casualty and professional liability insurance products for select industries.   We have been in operation since 1962 and are nationally recognized as a member of  Ward's Top 50 and rated A++ by A.M.Best.




As an E&S Filings Specialist you will manage the proper handling of Surplus Lines policies for your assigned states.  This includes the verification of the proper Home State, Due Diligence and the “Stamping” of state specific verbiage on policy declarations pages.  This role also includes the responsibility of Filing the policies directly with the respective state and the reconciliation of the appropriate taxes and fees.

Primary Responsibilities:

  • Review policy information; identify the Home State of the Insured Business.
  • Verify that a Diligent Effort has been made to place the policy with the Admitted Market first in accordance with state guidelines as outlined by the Home State of the Insured Business
  • Verify that all paperwork has been received as outlined with the Home State of the Insured Business and that the paperwork is accurately completed.
  • Apply appropriate “Stamp” to the policy declarations with state specific verbiage, upload compliant policy to PATH and remove non-compliant policy from PATH content.
  • Accurately calculate state and/or municipal taxes.
  • Prepare and submit surplus lines filing information to state regulatory agency.
  • Remit state taxes and stamping fees to state regulatory agency.
  • Reconcile state taxes quarterly, semi-annually or annually as required by the respective state.
  • Act as a resource to internal peers/customers requiring assistance throughout the process.
  • Research state changes, resolve problems with Filings as well as assist with periodic state audits.


Work Experience Requirements:

  • Previous experience within the insurance industry either at the agency level or company level
  • Previous experience working within a highly regulated industry.
  • Intermediate level Excel user
  • Strong communication skills, strong problem solving ability and a strong ability to manage through change.
  • High attention to detail, accuracy and demonstrated business math competency.
  • Proficiency with Microsoft Office, including Outlook, Word and Microsoft OneNote
  • Demonstrated ability to focus and deliver superior customer service to internal and external customers.

Education/Certification Requirements:

  • Undergraduate Degree Preferred, will accept relevant insurance designation and/or minimum of 3 years’ experience in the insurance industry in lieu of Undergraduate Degree
  • 2-3 years of experience in insurance, financial services, or other highly regulated industry

EEO Statement

Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer.  In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status,  sexual orientation and/or any other status protected by law. 


We offer a comprehensive benefit package, which includes tuition reimbursement and a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities. If you enjoy working in a fast paced work environment with growth potential please apply online.

PHLY Benefits
Lunch Time Fitness Hour
Paid Time Off for Volunteer Work
Family-Friendly Benefits
Educational Support
Medical & Dental Plans
Paid Time Off
Talent Network

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